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Testing: HR Module

Menu:

• Teacher of The Month
• Staff Duties
• Resignation Letter
• Report (employee attendance Record Report)
• Payroll
• > Employee Payslips
• > Payslips Batches
• > Configurations (odoo) --->for finance officer only.
• Employees
• > Departments
• > Employees
• > Contracts
• > Attendance Wornings
• > Configurations (oddo)
• Recruitment
• > Vacancy Announcement
• > Resumes and Letters
• > Vacancy Announcement
• > Reports
• > Configurations (oddo)
• Attendances
• > Attendance
• > Reports
• > Configuration (attendance reasons)
• Leaves (Odoo)
• > Leaves to Approve
• > > Leaves (create Leaves)

Vacancy Application Form:

----> created by HR

---> filled through website

• this is linked to website

Applying for

• selections... see SRS

Applicant Information:

• Name
• Address
• email
• phone
• marital status
• your children (add lines) (name, gender, age)

Education:

Work Ability

Expected Monthly Salary

• Full Time
• Part Time

Work Experience

Post

Responsibilites

Date from - To

Company

Education

• High School
• Undergraduate
• Postgraduate

Institute

Details

---> this is linked to webiste (see website content)

General Note:

• an employee of a department can be the manager of that department!
• employees shouldnotbe able to create timesheets for another employee.

Errors:

Data Flow and related modules:

• This module is linked to website contents (-------)

Menu: Staff Duties

Duty Type

• Tarheel Duty
• Morning and Home Time Duty
• Fotour Duty
• Break Duty
• Create + edit

Week No.

Teacher add line

Configuration:

• Duties
• schools configured somewhere by someone.
• Week no. defined somewhere by someone.

--> if Tarheel duty, then send to tarheel manager and module and all staff to view!

Notes:

• should add academic year field here?
• 
  

School

• Preschool
• Primary School

Year Group list add line

Absent Replacement

Notes

every _____ weeks (roatation specified)

day - day

Day ----> in case of morning and tarheel duty.

Week --> in case of fotour and break duty.

Daily Tarheel List ----> check Tarheel Module Link

Can be sorted by:

• School
• Bus
• Class

Students's daily attendance+Tarheel Duty (teachers)=Daily Tarheel List

Daily Tarheel list is Created by Tarheel Manager every day (week days configured) OR system generated it automatically just before the end of the day (time configured) ---> this is mainly to ensure that all students attendance record are submitted by teachers.

• the form could have a re-generate button that tarheel manager / office coordinator can click to regenerate the Daily tarheel list of the day if a class student attendance has not been submitted.
• How is the system going to make sure that all classes' attendances have been submitted by teachers?

Menu: Vacancy Announcment:

------> HR manager

1. create vacancy announcements

• missing: application form link
• job announcement should be availablevia parent emial, mobile app, website.
• applicant should beapproved by hr manager---> then arrange interviews ---> accepted / rejected (second approval for the accepted applicants: should have different email configuration?)
• after the interview (principalaccept /reject ) --> send email notifications + create employee profile.

2.receives the applications forms (retrieved form website) linked to vacancy announcement to approve/reject. (status)

• rejected applicants ---> email automatically (configure email first(
• accepted applicants ----> sorted automatically as (teacher / Admin)
• accept + reject config not found. (date, applicant name, position, body) see SRS.

3.arrange job interviews(not found)

• attributes: (name, type [admin, teacher], date , time period
• interviewlistshould be sent to principal.

-----> HR manager + all staff can request a leave

• Missing: Address during absence
• Missing: who will cover your tasks during period of absence.
• Confirmation is required from all names listedand the form should be sent to all of them. this is before sending the request for approval fromemployee's direct manager then HR manager, and finally toPrincipal
• note (text) -->for all approvals[can be done in logs?]
• approve leaves/reject ---->depending on the manager comment.

Menu: Leaves > Leaves to approve > leaves

• sheet (text) not working
• there is an error saving this form

1. create timesheets ?? Attendance V.S Timesheet module??

Menu: Attendance > Attendnaces (fingerprint system)

• should appear on staff system , website, and parent app.
• photo should not be retrived from user account, but inserted by the HR manager.

Menu: Teacher of the Month

• do we need to specify employee type (is a teacher, admin, others)
• system user type should be specified somewhere else (teachers, Admins, Others, Parents)
• missing: accounting information tab.

Menu: Employees > Employees

• system should notify HR officer befoe a month of the end of the academic year
• a notification ot finance officer should be sent after a new contract is signed.
• missing fields (contact signed and attached), (accounting: analytic Account, Salary Journal).

Menu: Employees > Contracts

---> HR manager + all staff cna create

• cant find this function.
• employee ---> HR manager ---> principal approval ---> finance officer.
• attributes (date, employee name, employee job title, Amount, Reason, Status [reject / approve] by hr manager + principal)

Menu: Can't find --> create / receiveSalary Advance Request

----> HR Manager + all Staff

• Create Resignation letter (all employees should create their own, hr manager cant create for others)
• resignation letter can be printed
• Last Day field ---> not found
• Text field (resignation body as in SRS) --> system should retrieve attributes in the body.

Menu: Resignation Letter

-----> HR Manager Create

-----> All Staff view only

Tarheel module